Course and session additional fields allow you to provide standard information about your courses or sessions in courses to your learners. This information can be displayed inside a catalog of courses, in a Course Description widget, or on a session’s page in the platform. This feature allows you to create a more detailed catalog, and makes your platform’s search function easier for your learners.
Creating Additional Fields
In order to create a new custom field, access your platform as a Superadmin. Then, reach the Admin Menu from the gear icon in the top right corner. Find the E-Learning section, then press the Courses item. On the main Course Management page, select the Additional Fields button in the action bar at the top.
You will then be directed to the main Course Additional Fields page. On this page, you’ll see a list of all of the already-created additional fields in your platform. Each field’s row in the list will display the field name, category, and whether the field is visible or not to users.
To create a new field, press the plus button in the top right corner of the page. In the slideout panel, begin by selecting whether the field will be used for courses, ILT sessions, or webinar sessions. Please note that you can select only one of these options. The same field cannot be used for different types of sessions.
Now, in the General Information section, use the corresponding dropdown menu on the page to select which kind of additional field you want to create: date, dropdown field, text field, iframe (only for courses, not for sessions), or free text field.
Then, give a name to the new field. You can translate the content of this field, including the name, into multiple languages by pressing the globe icon in the top right part of the panel. Refer to this article to learn more about using the multilanguage tool to create multilanguage content.
Next, in the Field Settings section, flag whether the field is visible to users or not. By enabling this option, the field will be shown in the course catalog as well as the course description widget if used for courses, or on a session’s overview page if used for ILT or webinar sessions. Additionally in this section, if the Visible to the users option is enabled, you can configure whether the additional field will be used as a filter for the search for courses and catalogs in different areas of the platform. Please refer to this article for further information on advanced filtering. When finished, press Confirm.
Managing and Duplicating Additional Fields
Once you’ve created an additional field, it will appear in the list on the Course Additional Fields page. By hovering your mouse over the field’s row, en ellipsis icon will appear. Press the icon, then select whether you want to edit, duplicate, or delete the field.
By editing the field, you can modify any of the original values that you inserted when creating the field, but you cannot modify the field type. By deleting a field, you will lose all tracking data related to that field in your platform.
When duplicating a field, all of the values of the original field will be pre-populated in the slideout panel for the new field, but you can modify any of them (including the field type). Upon pressing Save and creating the new field, it will appear in the list, and you can edit any of the values except the field type.
Assigning Additional Fields to Courses
Once you have created all of your desired course additional fields, you can then assign those additional fields to courses. Access the course to which you want to assign an additional field. In the course’s row on the main Course Management page, press the menu icon. From the dropdown menu, select the Advanced Settings option, then move to the Additional Fields tab.
Here, you will see the list of all of the fields you’ve created. Fill out the fields you want to show for this course and fill in the relevant information. If you do not fill the additional field value in the course Advanced Settings area, they will not be visible in the course catalog. When you’re finished, press Save Changes.
Assigning Additional Fields to Webinar or ILT Sessions
Once you have created all of your desired session additional fields, you can then assign those additional fields to webinar or classroom sessions. When creating or editing a webinar session or an ILT classroom session, reach the Additional Fields tab in the pop up box.
Here, you will see the list of all of the fields you’ve created. Fill out the fields you want to show for this course and fill in the relevant information. When you’re finished, press Save Changes or Set Up Dates.
Additional Fields in the Course Description Widget
Now, you can add your fields to the Course Description widget. Access the training materials page for the course by pressing the menu icon in the course’s row, then selecting Training Materials from the dropdown menu. Activate the widget by pressing the Add Course Widgets button on this page.
In the pop up box, select Course Description from the dropdown menu, then flag your preferred width of the widget and press Save Changes. Once the widget is activated, press the gear icon in the widget, then press Settings from the dropdown menu. Now, flag the option to show the course description, then type the additional fields that you want to show in the widget into the corresponding text box. When you’re finished, press Save Changes.
Additional Fields on a Session’s Info Page
For webinar or classroom sessions, when viewing the session’s info page in the platform as a learner, you will see the session’s additional fields near the top of the page. When viewing the session in a course catalog (as well as in the course player), you will see the additional fields in the Sessions tab on the course’s info page.