Managing the File Repository Area Widget

Activate a dedicated section in which you can drop materials and allow users to upload and download the materials they want to share.

Last Updated

May 22nd, 2019

Reading Time

3 min

DISCLAIMER: Some content in this article outlines how to use functionalities with the new Course Management. Check out this article for further info.

Introduction

In addition to the standard training material, you can further enrich your course with new resources and modules that you can choose from a wide set of widgets, including the File Repository Area Widget. This widget allows you to activate a dedicated section in which you can drop materials and allow users to upload and download materials they want to share. The goal is to create a new section, independent from the standard learning objects area, that can be used by users to download attachments quickly and easily.

Adding the Widget

Access the Admin Menu from the gear icon in the top right corner, then select the Course Management item in the E-Learning section. Find the course in the list, click on its description to access the course area and move to the Training Material tab.

Click Add Course Widgets under the Training Materials section. Select File Repository Area from the list of widgets and define the size of the widget. Select Save Changes to confirm.

Managing the Widget

To manage the options of the widget, select the Settings item (gear icon). Here, you can set a maximum number of files that each user can upload in this area. You can also flag the option to allow normal users (without special permissions in the course) to upload their files into this widget.

file repo edit settings

Finally, you can choose whether file visibility is available to everyone in this course, or those with specific user levels in the course. If you flag this option, you then need to select which user levels can view the files. When you’re finished, press Save Changes. Please note that if you’ve selected a certain user level to view files in the widget, other user levels will still be able to see the widget and any folders that you’ve created in the widget, but they will not be able to see the files within the folders.

In order to add new materials, click on the plus icon, then choose if you want to upload a single file, a folder in which you can better organize your materials, or link to a URL. Next, you can select the name of the folder into which you would like to upload a file, then select the plus icon. Again, here you can choose to upload a single file or a subfolder. Note that in this area you can upload the following types of files: zip, doc, xls, ppt, jpg, gif, png, txt ,docx, pptx, xlsx, pdf, flv, ods, odt, odp, csv.

file repo add folder

Once your folders are created, you can change their order via drag & drop using the appropriate icon, or delete and edit the folders and files by clicking on the Settings icon. Please note that when you create a new folder, it appears at the bottom of the list. Please note that this widget is not paginated, meaning that the entire list appears on just one page. You can also set specific visibility of files for ILT or Webinar courses based on sessions. In the File Upload tab when you’re uploading a file, upload the file using the corresponding button, then give it a title and select a folder for the file.

file repo sessions

In the File Visibility tab, you can select which sessions can view this file. You can flag to allow All Sessions to have visibility to it, or you can flag to have Select Sessions with visibility. When you flag this option, you will see a list asking you to check which sessions have visibility to this file. When you’re finished, press Save Changes.