How to Manage the File Repository Area Widget
Discover how to create a dedicated section on the platform where you can upload material, and allow users to also upload and download material they want to share with each other.
In addition to the standard training material, you can further enrich your course with new resources and modules that you can choose from a wide set of widgets, including the File Repository Area Widget. This widget allows you to activate a dedicated section in which you can ‘drop’ materials and allow users to upload and download materials they want to share.
Access the course you from the Courses main page. Find the course in the list of courses, then select the Menu icon at the end of the course’s row. From the drop down menu, select Training Materials.
Scroll down to the bottom of the Training Materials page, where you will see the option to add widgets. Then, press the green Add Course Widgets button.
Select File Repository Area from the list of widgets and define the size of the widget. Select Save changes to complete the process.
In order to allow users to upload and share files in this area, select the settings icon and manage the options accordingly.
You can set a maximum number of files that each user can upload in this area.
The goal is to create a new section, independent from the standard materials area, that can be used by users to download attachments quickly and easily.
In order to add new materials, click on the plus icon and choose if you want to upload a single file, a folder in which you can better organize your materials, or link to a URL.
Next, you can select the name of one of the folder you want to add files into and select the plus icon; again, here you can choose to upload a single file or a subfolder.
Note that in this area you can upload the following types of files: zip, doc, xls, ppt, jpg, gif, png, txt ,docx, pptx, xlsx, pdf, flv, ods, odt, odp, csv.
Once your folders are created, you can change their order via drag & drop using the appropriate icon, or delete and edit the folders and files by clicking on the settings icon.
If you’re using Docebo 6.9 or higher, you can also set specific visibility of files for ILT or Webinar courses based on sessions.
In the File Upload tab, upload the file using the corresponding green button, then give it a title and select a folder for the file.
In the File Visibility tab, you can select which sessions can view this file. You can flag to allow All Sessions to have visibility to it, or you can flag to have Select Sessions with visibility.
When you flag this option, you will see a list asking you to check which sessions have visibility to this file. When you’re finished, press Save Changes.