How to Manage the File Repository Area Widget

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How to Manage the File Repository Area Widget

Discover how to create a dedicated section on the platform where you can upload material, and allow users to also upload and download material they want to share with each other.

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In addition to the standard training material, you can further enrich your course with new resources and modules that you can choose from a wide set of widgets, including the File Repository Area Widget. This widget allows you to activate a dedicated section in which you can ‘drop’ materials and allow users to upload and download materials they want to share.

Access the course from the Courses main page (Admin menu, Courses). Find the course in the list of courses, then select the Menu icon at the end of the course’s row. From the drop down menu, select Training Materials.

course list drown down menu

Scroll down to the bottom of the Training Materials page, where you will see the option to add widgets. Then, press the green Add Course Widgets button.

add widget

Select File Repository Area from the list of widgets and define the size of the widget. Select Save changes to complete the process.

select file repository area widget

In order to allow users to upload and share files in this area, select the settings icon and manage the options accordingly.

file repository area Manage widget

Here, you can set a maximum number of files that each user can upload in this area. You can also flag the option to allow normal users (without special permissions in the platform) to upload their files into this widget. Finally, you can choose whether file visibility is available to everyone in this course, or those with specific permission levels in the platform. If you flag this option, you then need to select which user levels can view the files. When you’re finished, press Save Changes.

file repository area settings

The goal is to create a new section, independent from the standard materials area, that can be used by users to download attachments quickly and easily. In order to add new materials, click on the plus icon and choose if you want to upload a single file, a folder in which you can better organize your materials, or link to a URL.

file repository area options

Next, you can select the name of the folder into which you would like to upload a file, then select the plus icon. Again, here you can choose to upload a single file or a subfolder. Note that in this area you can upload the following types of files: zip, doc, xls, ppt, jpg, gif, png, txt ,docx, pptx, xlsx, pdf, flv, ods, odt, odp, csv.

Once your folders are created, you can change their order via drag & drop using the appropriate icon, or delete and edit the folders and files by clicking on the settings icon.

If you’re using Docebo 6.9 or higher, you can also set specific visibility of files for ILT or Webinar courses based on sessions. In the File Upload tab when you’re uploading a file, upload the file using the corresponding button, then give it a title and select a folder for the file.

Screen Shot 2016-06-16 at 10.03.32 AM

In the File Visibility tab, you can select which sessions can view this file. You can flag to allow All Sessions to have visibility to it, or you can flag to have Select Sessions with visibility.

Screen Shot 2016-06-16 at 10.03.39 AM

When you flag this option, you will see a list asking you to check which sessions have visibility to this file. When you’re finished, press Save Changes.

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