How to Manage Courses: Layout and Content

Learn how to manage course layout the contents

Last Updated

October 15th, 2018

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2 min

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Introduction

With your Docebo LMS, you can manage the layout and content of a course through a single page. You have the ability to upload your training materials, provide forums and social tools, and enable all of the features that you deem necessary for your course.

Adding Training Material

Reach the main Courses page by pressing the Courses item in the E-Learning section of the Admin Menu. On this page, you will find all of the courses you’ve created in your LMS in a list on the bottom half of the page. You will also see an action bar at the top that allows you to create and categorize new courses, enroll users, import ILT sessions, and add course additional fields.

To manage an existing course, find the course in the list of courses on this page. In the course’s row, select the menu icon at the end of the row. Then, select the Add Training Material item from the dropdown menu.

On the Training Material page for that course, select the Add Training Material button again. A dropdown menu will appear, displaying a fully range of typologies for the available learning objects. Some of these can be uploaded, and others can be directly created or embedded in the LMS.  See the Uploaded Learning Objects section of this article for details on each learning object type.

training materials

To learn more about uploading and managing training material, refer to this documentation.

Adding Course Widgets

In addition to the standard content that you can add to your course, you can also add new training modules by selecting the Add Course Widgets button on the course’s Training Materials page.

After selecting the Add Course Widgets button, a pop-up window with different features will be displayed. Using the drop down menu, you can choose among different course widgets, and you can also decide to display the widget in half or full width:

add course widget

Let’s go through the purpose of each widget.

Course Info Widget

This module allows you to display each user's information related to the their progress in the course. The displayed information will be: the dates of subscription, last access, the status of the certificate, the time spent navigating the course, and the percentage of completion.

Course info

Using the buttons cross and gear icons, you can change the position of the module in the page, edit it, or remove the module.

Course Description Widget

This widget allows you to show students the description you wrote when the course was created.

Description

Forums Widget

The forums widget allows you to activate a "Forum Area" containing one or multiple forums that users can use to speak with other users or Instructors within the course.

forum widget

Using the editing buttons plus, cross, or gear icons,  you can create a new forum in the widget, move the module, edit it, or delete the forum. When you press the plus button to create a new forum, you will need to insert a title and description, and identify whether the course is locked or not.

add forum

A locked forum is only accessible to Instructors and Tutors of the course. To access a forum you can click on the forum's title in the list of forums in the widget. Once in the forum, you will be able to view discussions and replies.

Access permissions differ depending on the level of subscription. Administrators and Instructors have full permission to create, modify, or delete existing discussions as wells as entire forums. Students can only create new discussions, or participate in existing ones.

forum page

Using the arrow, edit, or delete buttons in the discussion's row to reply, edit or delete the existing discussion. To create a new discussion, select the Start a new discussion button in the action bar at the top of the forum page. To block the answers in a discussion select Lock forum. By selecting each discussion, you can access and display the replies as well as the control panel.

Forum

In the top menu, from left to right, you can reply to the discussion or to an answer in the discussion, lock answers, mark a discussion as important, or disable access to the discussion.

Comments Widget

By activating this widget each student will be able to post, comment, or ask questions on the course dashboard. This area can be used by the instructor to welcome course members, assign tasks, or give general feedback on the progress of course activities. In order to enable this widget, select Comments from the widget menu.

comments widget

File Repository Area Widget

This widget allows you to activate a dedicated section in which you can drop materials and allow users to upload and download these materials. These materials can be uploaded: zip, doc, xls, ppt, jpg, gif, png, txt, docx, pptx, xlsx, pdf, flv, ods, odt, odp, csv.

In order to enable this widget, select File Repository Area from the widget menu. The goal is to create an independent section from the standard material area, used by the students to download attachments quickly and easily.

fra widget

Using the plus, cross, or gear icons, you can upload new materials, move the module, edit or delete the module.

Learn more about the File Repository Area widget.

Web Conferencing Widget

By activating the Web Conferencing widget, you can directly create a new videoconference session from the course area. Remember,  in order to correctly create a new web conferencing session, you need to make sure you have an active contract with one of the videoconferencing service providers that can integrate with your platform.

You will also have to download and configure the relative plug-in from the APP Store. Using the plus, cross, or gear icons, you can create a new sessions, move or delete the module. When you press the plus icon to create a new session, fill out the pop up template.

create session

Complete all of the necessary fields, then select SAVE CHANGES. The session will now appear in the main widget area. All created sessions will be displayed by your users in the tab with the calendar icon.

web session widget

Users are also able to connect to the webinar session and display live broadcasting in the calendar tab. In the second tab (the clock), users can search for past web conference sessions.

Instructor Widget

This widget allows users to view the course's Instructors as well as a mail icon that allows users to email the instructors.

instructors widget

Session Info Widget

This widget is only available for ILT Classroom courses or Webinar courses. This module allows you to display each user's information related to the their progress in the course. The displayed information will be: the dates of subscription, last access, the status of the certificate, the time spent navigating the course, and the percentage of completion.

manage courses session info

When this session is active along with the Course Info widget in an ILT Classroom or Webinar course, please keep in mind that the status of the learner's certificate will only be viewed in the Session Info widget, not in the Course Info Widget.

Questions & Answers Widget

For those with Coach & Share active in their platforms, the Questions and Answers widget is available to activate in E-Learning courses (not for ILT Classroom or Webinar courses). Once you’re on a course’s Training Materials page, press the Add Course Widgets button. In the pop up box, select the Questions and Answers item from the dropdown menu, choose the widget width, then press Save Changes. The widget is now active in the course. Switch to learner view to see the widget.

coach share activate widget

When a user wants to ask a question in this widget, he or she needs to select a learning object from the dropdown menu. Then, ask the question in the text box and press Ask the Expert. Superadmins and Instructors of the course can then answer the question.

Questions in this widget will appear directly in the widget, unless the course’s prepage is active. If so, it will appear in the Questions and Answers tab on the prepage. The left side of the widget will have a list of learning objects. When you select a learning object from the list, the right side of the widget will then display the corresponding questions and answers.

coach share question widget ask

All questions from this widget (in any course in which it is activated) will also appear in the main Questions and Answers page in your platform. Please note that questions and answers coming from courses in which you are not enrolled will not appear on the Questions and Answers page.

There, experts and learners are able to treat it as a normal question by providing evaluation for answers. Questions and answers from this widget can be edited and deleted by the owner of the question as well as Superadmins, just like other questions. On the main Questions and Answers page, press the Filter button to show only questions that are related to an asset or course.