How to Activate and Manage the ILT-Classroom App

Create and manage classroom courses in your platform.

Last Updated

July 19th, 2017

Reading Time

15 min

Version

User Level

Introduction

Docebo’s ILT­-Classroom App allows you to use your LMS to manage instructor-­led training as well as self­-paced, web-­based training. This app is best used in two scenarios:

  1. Pure instructor-­led training scenarios
  2. Blended learning scenarios

All ILT courses are tracked for transcript and certification purposes, allowing users to have full visibility to how their performance was evaluated. Let’s see how to use this app. Similar to E-Learning courses, the classroom courses must be created in the user area, but will have different settings. A classroom course is made up of one or more sessions, and each one of these can have various dates that must pre-set.

Locations and classes must be created before you are allowed to add a session. You can plan, manage and track a course that will be delivered in different sessions and locations. Follow these steps to organize your live training:

  • Create a location
  • Create a set of classrooms
  • Create a course
  • Create and manage new sessions
  • Assign details and dates for the sessions
  • Manage course widgets
  • Manage session widgets
  • Enroll learners to the sessions
  • Mark learners’ attendance
  • Evaluate learners

Activating the ILT-Classroom App

To activate the ILT-Classroom app, log into your platform as the Superadmin, then access the Admin Menu from the gear icon in the top right corner of your platform. In the Admin Menu, press the Add New Apps button.

Select the Additional Features tab, then find the app in the list. Press the Buy Now button. In the pop up box, read the description, then press Contact Us Now to proceed.

ilt contact us

A member of our sales team will contact you regarding payment options, then Docebo will activate the app on your platform. The app has now been added to My Apps. You will also find the Classroom section in your Admin Menu.

ILT Classroom: Go To My APPS

Creating a New Location

In order to assign a session to a specific classroom, you need to first create a Location. Select the gears icon to access the Admin Menu from the left sidebar, then click on Locations subitem from the Classroom section.

On the main Locations page, you will see an action bar at the top, where you can add locations. You will also see a list of locations below the action bar. To add a new location, Select the New Location button.

main locations page

Now you can input details and information relevant to the location. Try to input as much information as possible so that your learners know exactly where to attend the course.

new locations pop up box

First of all, assign the Address and Contact info to the location using the corresponding tab. Keep in mind that the Name and Country fields are mandatory.

Complete the address info in the following format: Street name, 10 – 12345 City; this way, the address will be tracked on Google maps, thus viewable on the Map Preview. Location, phone number, and e-mail may also be useful information if you need to get in touch with the location administrator.

You can now insert additional Details such as suggested accommodations, advice on the best route to reach the location, along with other useful information.

location details tab

Finally, move to the the Location Photos tab to add pictures of the location. Click on the Upload file(s) button and choose the picture(s) from your computer. Please note that you can upload a maximum of 10 photos.

location photos tab

Press Confirm to complete the process. You’ve now created your new location, and it will appear in the list of locations on the main location page. You can also import a set of locations using a CSV file. In order to do so, you need to select the Import from CVS file button.

locations import from CSV

You will need to insert the following columns into your CSV file: Location name, Address, Country, Telephone, E-mail, Contact info, Accommodations, and Other info. You can download a sample of the .csv file if necessary, as shown in the picture below.

import locations csv download sample file

When you’re ready, you can select the Upload file button and choose your file.

upload csv locations

Once uploaded, you can proceed with the association of each column to the related field. Then select the Next button. Once created, you can manage the location through the corresponding icons: add a classroom, view map location, edit location information, or delete the location. Please note that locations can only be deleted if they are not associated to a ILT course session in the future.

location edit icons in list

Creating a Classroom

Once the new location has been created, you can start adding new classrooms. Select ADD CLASSROOM item in the location’s row.

add classroom location list

You will then be redirected to the classrooms page for the specific Location. At the top of the page, press the New Classroom button to add a new classroom.

new classroom button

In the pop up box, add the classroom name, details, available seats, and equipment into the corresponding text fields. Please note that classroom name and number of available seats are mandatory to complete.

new classroom info

When you’re finished, press Confirm. The classroom will now show up in the list of classrooms, and you can edit or delete it as necessary. You can add as many classrooms as needed to the same location. You can also import a set of classrooms via .csv file. To do so, select the Import from CSV file button in the action bar at the top of the classrooms page.

You need to insert the following columns into your .csv file: classroom name, details, available seats, and equipment. You can download a sample of the .csv file via the related link, as shown in the picture below.

import sample csv classrooms

When you’re ready, select the Upload File button and choose your file.

upload classroom csv

Once uploaded, you can proceed with the association of each column to the related field. Then select the NEXT button. The system will give you feedback regarding changes that you may need to make, if necessary.

Creating a Classroom Course

To create a new classroom course, access the Admin Menu, press click Courses from the E-Learning area. Then, select the New Course button at the top of the page. Type in the course’s Name and specify which kind of course you want to create by selecting the Classroom Course option.

course type pop up box

Assign a Thumbnail and add a description, the press Confirm.

Creating and Managing a New Session

In order to create a new session, select the Sessions Management link in the course’s row in the list of courses on the Course Management page. You will then be redirected to the Sessions and Enrollments page for the course. Select the New Session button in the action bar at the top of the page.

new session button

In the pop up box, you will see three tabs: Details, Evaluation/Completion, and Session Date(s). Begin by filling out the information in the Details tab:

new session details

Please note that the Name and Maximum enrollments fields are required. Do not forget to double-check the classroom capacity when you set up maximum enrollments. Next, move to the Evaluation/Completion tab.

new session evaluation

Flag whether the evaluation will be an online test or not, then flag whether you want to set the evaluation score base. If you flag this option, please type a number value into the text box that will appear to use as the base score for the evaluation. Finally, move to the Session Date(s) tab to add one or more session dates for the classroom course.

Please note that you cannot save the session unless you set up at least one session date.

Begin by pressing the Add button to add your first session date.

new session dates

Now you can add the session details: edit the date, assign a name for the day of the session, assign a specific time, select a timezone, assign a location using the dropdown menu, and choose a classroom.

Please note that when you press the calendar icon in the Date section of this tab, both dates selected in both calendars of the pop up box will correspond, and you can edit the dates using either calendar. If you’re using Docebo 6.9, you can flag the option to prevent your Docebo LMS from creating a session in a classroom that is already booked.

Please note that this option is not active by default, so you will need to manually activate this option if you want your Docebo platform to prevent you from double booking a classroom. To do so, access the Admin Menu, then press the Settings item in the ILT Classroom section. On the settings page, flag the option to prevent overlapping of classroom sessions, then press Save Changes.

weekly changelog classroom settings

Now, if you try to create a classroom session in a class that is already booked, your Docebo platform will not let you save the session until you either change the date, time, or location of the session.

weekly changelog classroom warning

When you’re finished creating the session, you can make a copy of the session with a new date, edit the info, or delete the date. If you are planning a course that has only one session on one date, you can complete the process by pressing the Save Changes button.

save changes button

If you want to add another day to the training session, select Make a Copy, then choose a date from the calendar, and press Make a Copy next to the calendar.

make a copy

You can repeat this process to add as many dates as needed. If you want to change the information related to a specific day of the session (such as the name of the session), select the date you want to change, then press the EDIT button in that date’s section. Remember, when you edit the information of a session, you need to press the UPDATE SESSION DATE button to save your changes.

Managing Sessions

Once created, all sessions can be managed using the menu icon in the session’s row.

session menu icon

The edit and delete items in the drop down menu allow you to perform the corresponding actions; let’s take a look at the rest of the items in the menu.

Evaluation and Attendance

When you press the Evaluation and Attendance item in the session’s menu, you will be redirected to the Attendance Sheet and Evaluation page for the session. On this page, you can provide feedback to your learners and mark their attendance when the session has ended.

At the top, of the page, you can choose whether to view all users, users waiting to be evaluated, or users that have already been evaluated. If many users are enrolled in this session, you can use the search bar to search for a specific user in the list.

eval page

To evaluate a user, press the Evaluate button in the user’s row. In the pop up box, type the evaluation for the user into the corresponding text box. You can edit the text as necessary. Then, use the Score text box assign a score to the user. You can also attach a file (such as a certificate) if desired.

eval user

In the Status section, mark whether the user has passed (the green check mark button) or not passed (the red signal icon). When you’re finished, press ConfirmNow, in the attendance column in the user’s row, mark whether the user attended the session or not by pressing the user icon. It will then turn from grey to green, confirming the attendance status.

user present

Printing the Attendance Sheet

The instructor can also print the attendance sheet in order to create a physical register for the session. This way, students will sign the sheet to prove their attendance. Begin by pressing the Print Attendance Sheet item in the drop down menu. In the pop up box, select the session date from the dropdown menu at the top, then press the Generate button next to the menu.

print ad sheet

You can also download the attendance sheet as a PDF file. For those using Docebo 6.9 or higher, you can also create custom columns in attendance sheets by pressing the Configure Sheet button in the top right corner. Now you want to flag the option to Enable custom attendance sheet settings for this course. The columns for the attendance sheet below will no longer be greyed out, and you can set them as necessary.

If you are creating an attendance sheet for an ILT classroom course using custom columns, the first field selected for the attendance sheet will be the sorting field, and sorting will be in ascending order. Please note that ascending order is only possible for standard default fields of your LMS: username, first name, last name, email and language. Custom fields that you’ve created will not be ordered alphabetically.

custom ad sheet

Admins can also create a customized attendance sheet to apply to all ILT course sessions. To do so, select the Settings item in the Classroom section in the Admin Menu.

custom add all courses

Now, you can select which information you would like in each column. Please note that for every attendance sheet, you can have a maximum of 5 columns. When you’re finished, press Save Changes.

Learner View

When you press the Learner View item in the session’s menu, you will be redirected to a page that shows you what the session page looks like for a learner. On this page, the learner can view information for each session in which he or she is enrolled. When they press the arrow in the session’s row, they will see the location information and the Map Preview.

learner view

There is also a section dedicated to training materials, if any materials are uploaded into the course.

Making a Copy of a Session

If you want to replicate this session, press the Make a Copy item in the session’s dropdown menu.

make a copy

Now, you can type in the name of the copied session, select how many copies you want to create. In order to select the repetition frequency, you need to flag the box to Duplicate Session Dates.

Importing ILT Sessions via CSV

To import several ILT sessions at one time, access the Admin Menu, find the Classroom section, then press the Courses subitem. On the main Courses page, press the Import ILT Sessions button in the action bar at the top of the page.

import ilt sessions

On the new page, upload a file in the CSV file section by pressing the Choose File button. We recommend keeping the settings for the Choose Separator and File Charset sections the same, unless you need to configure them according to the file you upload.

import sessions file

Please Note: Importing ILT sessions via CSV requires the date format to be as follows: YYYY-MM-DD. (with dashes [–] instead of slashes [//]). Microsoft Excel often reformats the data to MM/DD/YY, so please double check before uploading the file into the LMS. When you’re ready, press Next.

import schema

On the next page, use the dropdown menus to match the column names to the columns of the imported file. Then, press Submit. Please note that the following columns are mandatory: course name, session name, language, session info, maximum enrollments, date, session hour begin, session hour end end, timezone, and location name. The rest of the columns are optional.

Adding Training Materials to ILT Sessions

To add training materials to ILT Courses, go to the Sessions Management page of the ILT Classroom course, then press the Training Materials button in the action bar at the top of the page.

tm action button

On the training materials page, press the Add Training Materials button, then select which kind of training material you would like to upload from the dropdown menu.

tm options

Please Note: If you create a test for an ILT Classroom course and you want the test to be used as the final method of evaluation for learners, you must flag the “Online Test” option in the Evaluation/Completion tab when creating or editing sessions for the course. For ILT Classroom sessions, you can add the following types of training materials:

You can click on the links for each learning object above to learn more about how to upload and manage that type of training material.

Enrolling Users to Classroom Sessions

To enroll users to a session for an ILT Classroom course, go to the Sessions Management page of an ILT Course. On the Sessions Management page, find the session’s row in the list of sessions, then press the Enroll item in the row.

enroll

You will be redirected to the session’s enrollment page, where you can Enroll Users or Import Users from Another Session.

main enrollment page

Begin by pressing the Enroll Users button in the action bar at the top of the page. In the pop up box, flag which users, groups, or branches you want to enroll into the session, then press Confirm. Please remember that you cannot enroll more users than the maximum number of seats assigned when the session was created.

To import users from another session, press the corresponding button in the action bar at the top of the session’s main enrollment page. In the pop up box, type the name of the session from which you would like to import users, then select the level for the users using the corresponding dropdown menu.

import from session

An Instructor Can:

  • See the session in which he or she is enrolled
  • See the attendance sheet and download it as a PDF file
  • Mark attendance
  • Evaluate attendees
  • Add and manage course widgets

A Tutor can:

  • See details of a session date
  • Moderate forums (if the widget is activated, see below for more info)

A Learner can:

  • See details of a session date
  • Use the available course widgets
  • When finished, press Confirm.

Managing the Waitlist for an ILT Course

If you have enrolled users into an ILT Classroom course, but you have not yet assigned them to a specific session within that course, you will see a small red box in the top right corner of the Waitlist button in the action bar at the top of the Sessions Management page for that course. The number in the red box will indicate how many users are waiting to be assigned to a session.

waitlist

Press the Waitlist button. On the Waitlist page, you will see a list of users waiting to be assigned. If you want to assign them all to the same session, flag the box at the top of the Username column to select all of the users at once.

assign a session

Then, in the action dropdown menu, select Assign to a Session (you can also delete the users in bulk if you wish to un-enroll them from the course). Then, in the pop up box, flag the circle the session’s row, then press Confirm.

bulk assign

If you want to assign one user at a time, press the Assign item in the user’s row, then repeat the process as described above.

ind assign

Widgets for ILT Classroom Courses

You can add course widgets for your ILT Classroom courses. To do so, go to the Sessions Management page of a course, then press the Add Course Widgets button at the bottom of the page.

add course widgets

In the pop up box, select which widget you want to add to the course using the corresponding drop down menu, then flag which width you would like for this widget. You can learn more about course widgets here.

add widget

Select from the following widgets:

  • Course Info. Allows each user to view information related to his or her progress in the course. Information includes the date of subscription, last access, the status of the certificate, the time spent navigating the course, and the percentage of completion.
  • Course Description. Displays the description of the course.
  • File Repository Area. Allows you to have a dedicated section in which you can make certain material available for download for the users enrolled in this course. This material can be PowerPoint presentations, Microsoft Word files, or multimedia files.
  • Web Conferencing. Allows you to create a new videoconference session from the course area. Keep in mind that in order to properly create a new videoconference session, you must have already subscribed with one of the videoconference service providers that can be integrated with your platform. You will also have to download and configure the related plug-in from the APP Store.
  • Forum. Allows you to activate a “Forum Area” containing one or multiple forums.
  • My Instructor(s). Displays the instructor for each session. Students will be able to email the teacher by clicking on the envelope icon.
  • Session Info. Allows each user to view information related to his or her progress in the session. Information includes the date of subscription, last access, the status of the certificate, the time spent navigating the session, and the percentage of completion.
  • Comments. Each learner will able to post, comment, or ask questions.. This area can also be used by the teacher to welcome course members, assign tasks, or give general feedback on the progress of course activities.
  • Learning Plan Navigation. Allows users to track their progress if the course is in a learning plan. Please note that you must have the Learning Plan app activated.
  • Blog. Allows users to write and view blogs relating to the course. Please note you must have the Blog app activated. 

Managing an ILT Classroom Course in a Learning Plan

You can also add ILT Classroom course to Learning Plans. To learn how to add courses to a learning plan, please refer to this manual.  Once you’ve added the course into a learning plan, you will then need to assign the users enrolled in that learning plan to specific sessions of this course. You will find the users in the waitlist in the Sessions Management page of the ILT Classroom course. Please refer to the “Managing the Waitlist for an ILT Course” section above to read about the process for assigning users to sessions.

Managing a Classroom Course in an External Catalog

You can also add your classroom courses to an External Catalog and sell them using Docebo’s E-Commerce App. Please refer to the External Catalog App manual to learn how to set up external catalogs. You should also read the E-Commerce manual to learn about to flag a course to sell as well as flagging the option to show a catalog to non-authenticated users.

Users can subscribe themselves to a classroom course from an external catalog by finding the course in the catalog then pressing Subscribe.

Please Remember: Users must be registered in the LMS to be able to enroll themselves in a course or buy the course. If the course is not free, the user will first see the price of the course, then he or she must click Buy Now! Once the user is logged in, he or she will be able to complete the payment procedure, see the course in the My Courses area, and choose the session he or she would like to attend.

Days of Validity Functionality

For ILT courses, you can add the Days of Validity feature, which allows users to access the ILT course for only a specific number of days after the end of the last session in which they are enrolled.

Please Note: This feature is active by default, with the default number of days being 0, meaning there is no set validity period unless configured by the Superadmin.

Once the days of validity have expired, the course will be locked (therefore inaccessible) to the user. This includes course materials and certificates for the course.

To configure this option, access the main Course Management page in the platform (Admin Menu, Courses item). Find the course in the list of courses, then press the menu button at the end of the course’s row. Press the Advanced Settings option in the dropdown menu.

In the Advanced Settings menu, access the Time Options tab. In the Days of Validity section, insert the number of days for which users will have access to the course after the end of the last session in which they are enrolled. You cannot add negative or partial numbers in this field (-4.5, 7.5, 10.3).

When you’re finished, press Save Changes. A user is able to access the course, including certificates and training materials, during the validity period. Once the validity period has expired, user will see that the course is locked, therefore inaccessible.

Evaluation and Attendance

When you press the Evaluation and Attendance item in the session’s menu, you will be redirected to the Attendance Sheet and Evaluation page for the session. On this page, you can provide feedback to your learners and mark their attendance when the session has ended.

At the top, of the page, you can choose whether to view all users, users waiting to be evaluated, or users that have already been evaluated. If many users are enrolled in this session, you can use the search bar to search for a specific user in the list.

eval page

To evaluate a user, press the Evaluate button in the user’s row. In the pop up box, type the evaluation for the user into the corresponding text box. You can edit the text as necessary. Then, use the Score text box assign a score to the user. You can also attach a file (such as a certificate) if desired.

eval user

In the Status section, mark whether the user has passed (the green check mark button) or not passed (the red signal icon). When you’re finished, press ConfirmNow, in the attendance column in the user’s row, mark whether the user attended the session or not by pressing the user icon. It will then turn from grey to green, confirming the attendance status.

user present

Printing the Attendance Sheet

The instructor can also print the attendance sheet in order to create a physical register for the session. This way, students will sign the sheet to prove their attendance. Begin by pressing the Print Attendance Sheet item in the drop down menu. In the pop up box, select the session date from the dropdown menu at the top, then press the Generate button next to the menu.

print ad sheet

You can also download the attendance sheet as a PDF file. For those using Docebo 6.9 or higher, you can also create custom columns in attendance sheets by pressing the Configure Sheet button in the top right corner. Now you want to flag the option to Enable custom attendance sheet settings for this course. The columns for the attendance sheet below will no longer be greyed out, and you can set them as necessary.

If you are creating an attendance sheet for an ILT classroom course using custom columns, the first field selected for the attendance sheet will be the sorting field, and sorting will be in ascending order. Please note that ascending order is only possible for standard default fields of your LMS: username, first name, last name, email and language. Custom fields that you’ve created will not be ordered alphabetically.

custom ad sheet

Admins can also create a customized attendance sheet to apply to all ILT course sessions. To do so, select the Settings item in the Classroom section in the Admin Menu.

custom add all courses

Now, you can select which information you would like in each column. Please note that for every attendance sheet, you can have a maximum of 5 columns. When you’re finished, press Save Changes.

Learner View

When you press the Learner View item in the session’s menu, you will be redirected to a page that shows you what the session page looks like for a learner. On this page, the learner can view information for each session in which he or she is enrolled. When they press the arrow in the session’s row, they will see the location information and the Map Preview.

learner view

There is also a section dedicated to training materials, if any materials are uploaded into the course.

Making a Copy of a Session

If you want to replicate this session, press the Make a Copy item in the session’s dropdown menu.

make a copy

Now, you can type in the name of the copied session, select how many copies you want to create. In order to select the repetition frequency, you need to flag the box to Duplicate Session Dates.

Importing ILT Sessions via CSV

To import several ILT sessions at one time, access the Admin Menu, find the Classroom section, then press the Courses subitem. On the main Courses page, press the Import ILT Sessions button in the action bar at the top of the page.

import ilt sessions

On the new page, upload a file in the CSV file section by pressing the Choose File button. We recommend keeping the settings for the Choose Separator and File Charset sections the same, unless you need to configure them according to the file you upload.

import sessions file

Please Note: Importing ILT sessions via CSV requires the date format to be as follows: YYYY-MM-DD. (with dashes [–] instead of slashes [//]). Microsoft Excel often reformats the data to MM/DD/YY, so please double check before uploading the file into the LMS. When you’re ready, press Next.

import schema

On the next page, use the dropdown menus to match the column names to the columns of the imported file. Then, press Submit. Please note that the following columns are mandatory: course name, session name, language, session info, maximum enrollments, date, session hour begin, session hour end end, timezone, and location name. The rest of the columns are optional.

Adding Training Materials to ILT Sessions

To add training materials to ILT Courses, go to the Sessions Management page of the ILT Classroom course, then press the Training Materials button in the action bar at the top of the page.

tm action button

On the training materials page, press the Add Training Materials button, then select which kind of training material you would like to upload from the dropdown menu.

tm options

Please Note: If you create a test for an ILT Classroom course and you want the test to be used as the final method of evaluation for learners, you must flag the “Online Test” option in the Evaluation/Completion tab when creating or editing sessions for the course. For ILT Classroom sessions, you can add the following types of training materials:

You can click on the links for each learning object above to learn more about how to upload and manage that type of training material.

Enrolling Users to Classroom Sessions

To enroll users to a session for an ILT Classroom course, go to the Sessions Management page of an ILT Course. On the Sessions Management page, find the session’s row in the list of sessions, then press the Enroll item in the row.

enroll

You will be redirected to the session’s enrollment page, where you can Enroll Users or Import Users from Another Session.

main enrollment page

Begin by pressing the Enroll Users button in the action bar at the top of the page. In the pop up box, flag which users, groups, or branches you want to enroll into the session, then press Confirm. Please remember that you cannot enroll more users than the maximum number of seats assigned when the session was created.

To import users from another session, press the corresponding button in the action bar at the top of the session’s main enrollment page. In the pop up box, type the name of the session from which you would like to import users, then select the level for the users using the corresponding dropdown menu.

import from session

An Instructor Can:

  • See the session in which he or she is enrolled
  • See the attendance sheet and download it as a PDF file
  • Mark attendance
  • Evaluate attendees
  • Add and manage course widgets

A Tutor can:

  • See details of a session date
  • Moderate forums (if the widget is activated, see below for more info)

A Learner can:

  • See details of a session date
  • Use the available course widgets
  • When finished, press Confirm.

Managing the Waitlist for an ILT Course

If you have enrolled users into an ILT Classroom course, but you have not yet assigned them to a specific session within that course, you will see a small red box in the top right corner of the Waitlist button in the action bar at the top of the Sessions Management page for that course. The number in the red box will indicate how many users are waiting to be assigned to a session.

waitlist

Press the Waitlist button. On the Waitlist page, you will see a list of users waiting to be assigned. If you want to assign them all to the same session, flag the box at the top of the Username column to select all of the users at once.

assign a session

Then, in the action dropdown menu, select Assign to a Session (you can also delete the users in bulk if you wish to un-enroll them from the course). Then, in the pop up box, flag the circle the session’s row, then press Confirm.

bulk assign

If you want to assign one user at a time, press the Assign item in the user’s row, then repeat the process as described above.

ind assign

Widgets for ILT Classroom Courses

You can add course widgets for your ILT Classroom courses. To do so, go to the Sessions Management page of a course, then press the Add Course Widgets button at the bottom of the page.

add course widgets

In the pop up box, select which widget you want to add to the course using the corresponding drop down menu, then flag which width you would like for this widget. You can learn more about course widgets here.

add widget

Select from the following widgets:

  • Course Info. Allows each user to view information related to his or her progress in the course. Information includes the date of subscription, last access, the status of the certificate, the time spent navigating the course, and the percentage of completion.
  • Course Description. Displays the description of the course.
  • File Repository Area. Allows you to have a dedicated section in which you can make certain material available for download for the users enrolled in this course. This material can be PowerPoint presentations, Microsoft Word files, or multimedia files.
  • Web Conferencing. Allows you to create a new videoconference session from the course area. Keep in mind that in order to properly create a new videoconference session, you must have already subscribed with one of the videoconference service providers that can be integrated with your platform. You will also have to download and configure the related plug-in from the APP Store.
  • Forum. Allows you to activate a “Forum Area” containing one or multiple forums.
  • My Instructor(s). Displays the instructor for each session. Students will be able to email the teacher by clicking on the envelope icon.
  • Session Info. Allows each user to view information related to his or her progress in the session. Information includes the date of subscription, last access, the status of the certificate, the time spent navigating the session, and the percentage of completion.
  • Comments. Each learner will able to post, comment, or ask questions.. This area can also be used by the teacher to welcome course members, assign tasks, or give general feedback on the progress of course activities.
  • Learning Plan Navigation. Allows users to track their progress if the course is in a learning plan. Please note that you must have the Learning Plan app activated.
  • Blog. Allows users to write and view blogs relating to the course. Please note you must have the Blog app activated. 

Managing an ILT Classroom Course in a Learning Plan

You can also add ILT Classroom course to Learning Plans. To learn how to add courses to a learning plan, please refer to this manual.  Once you’ve added the course into a learning plan, you will then need to assign the users enrolled in that learning plan to specific sessions of this course. You will find the users in the waitlist in the Sessions Management page of the ILT Classroom course. Please refer to the “Managing the Waitlist for an ILT Course” section above to read about the process for assigning users to sessions.

Managing a Classroom Course in an External Catalog

You can also add your classroom courses to an External Catalog and sell them using Docebo’s E-Commerce App. Please refer to the External Catalog App manual to learn how to set up external catalogs. You should also read the E-Commerce manual to learn about to flag a course to sell as well as flagging the option to show a catalog to non-authenticated users.

Users can subscribe themselves to a classroom course from an external catalog by finding the course in the catalog then pressing Subscribe.

Please Remember: Users must be registered in the LMS to be able to enroll themselves in a course or buy the course. If the course is not free, the user will first see the price of the course, then he or she must click Buy Now! Once the user is logged in, he or she will be able to complete the payment procedure, see the course in the My Courses area, and choose the session he or she would like to attend.

Days of Validity Functionality

For ILT courses, you can add the Days of Validity feature, which allows users to access the ILT course for only a specific number of days after the end of the last session in which they are enrolled.

Please Note: This feature is active by default, with the default number of days being 0, meaning there is no set validity period unless configured by the Superadmin.

Once the days of validity have expired, the course will be locked (therefore inaccessible) to the user. This includes course materials and certificates for the course.

To configure this option, access the main Course Management page in the platform (Admin Menu, Courses item). Find the course in the list of courses, then press the menu button at the end of the course’s row. Press the Advanced Settings option in the dropdown menu.

In the Advanced Settings menu, access the Time Options tab. In the Days of Validity section, insert the number of days for which users will have access to the course after the end of the last session in which they are enrolled. You cannot add negative or partial numbers in this field (-4.5, 7.5, 10.3).

When you’re finished, press Save Changes. A user is able to access the course, including certificates and training materials, during the validity period. Once the validity period has expired, user will see that the course is locked, therefore inaccessible.