Managing Training Material Settings and Prerequisites

Discover how to manage End Objects Markers and other training material settings

Last Updated

December 14th, 2020

Docebo Module

Learn

Reading Time

4 min

DISCLAIMER: Some content in this article outlines how to use functionalities that will be publicly released to all clients at the end of January 2021. If you see differences between this article and your platform, check back at that time for updated content.

Introduction

Once you’ve added training material into a course, you can then manage training material settings for each individual material. To do so, access the Training Material page of a course in which you are enrolled as an Instructor or Superadmin. On this page, select the menu icon in the training material’s row in the list, then press Settings from the dropdown menu. In the pop-up box, you can manage a handful of settings for a training material.

learning object settings

Please Note: The settings displayed in the Settings menu for each training material will differ depending on the type of training material. Some settings will not be displayed, as they are not relevant to the training material. Also, note that the Autoplay and Bookmark options have been moved to the Course Advanced Settings, Score Management tab.

Hidden Material

In the Hidden section, you can flag the option to hide the training material from learners enrolled in the course. This may be necessary if the training material is no longer relevant to your training needs. Perhaps your company has modified its training plan, or you’ve uploaded new content. In these scenarios, deleting the material from your platform means you will delete all of the tracking data, thus changing the data and status of completion for some users. It may be useful to simply hide the material from learners instead.

Additionally, please note that a hidden training material will not be counted towards course completion for learners that never saw the material. If you have updated a course’s content and hidden a training material, it will only count towards course completion if a user completed it before it was hidden. Otherwise, users that are accessing the course after you hid the material will not need to complete this material before completing the course.

Publish (Publishing Time)

If the training material is only relevant to your training plan for a certain amount of time, you can set for which dates you want it to be published. Using the From and To boxes in this section, press the calendar icons and choose the publication dates for the training material. After the final date for the publication has passed, the material will then be hidden in the course.

Number of Views

This section allows you to choose how many times a learner can view this training material: an infinite amount of times until the learner has completed or passed the training material or only a single time.

If you flag the option for a learner to view the training material just one time, it may be useful to notify your learners about this option before they begin the training material, so they know to pay close attention and take notes, if necessary. In this case, learners cannot return to view the training material, even if they failed the exam or the course. You will have to manually go into a course’s report to reset the course tracking for that user.

End Object Marker (UPDATED!)

The End Object Marker is the last mandatory object of a course: when a user completes this material, the whole course will be marked as completed. The End Object Marker is commonly used for courses with a list of mandatory training material in addition to optional training materials, to mark the course as completed even if the optional training materials have not been terminated. 

When a learner completes this material, the platform will consider the course as completed, which will be reflected as such in the status and reports.

For ILT courses, if the Session Completion option is set to Training Material Based and training material is designated as an End Object Marker, the session will be marked as completed when either the test training material is completed or the designated End Object Marker is completed. If the Session Completion option is set to Manual, Evaluation Based or Attendance Based then the completion of the End Object Marker will not be taken into account, and the course will be considered as completed only when the Superarmin manually marks it so.

When configuring this setting, remember that it is not retroactive.

Dimensions

You can set custom dimensions of video and file training material, as necessary. Simply type in the numerical value of pixels into the text boxes.

Please note: Dimensions are only applied if the material is set to play in inline mode.

Launch Mode

For some training material, you can choose the launch modality, so your learners can view the material in specific ways. Simply flag one of the following options: In line opens the training material inside the player, Lightbox opens the material inside a Lightbox, New window opens the material in a new window or new tab in your browser (depending on your browser settings), or Fullscreen.

Setting a Training Material’s Prerequisites

For e-learning courses, you can also choose to make training material playable to learners only after they have completed previous training material in the course. Managing prerequisites related to each training material will allow you to require learners to follow a specific order while attending the course.

In order to avoid learners accessing a test before they have completed other training material in the course, you can set those training materials as a prerequisite before the test. Non-accessible training material will be marked with a lock symbol. You can also change the order of your training material by dragging and dropping the order of the material in the list on your course’s Training Material page. This is not available for training materials within Webinar or ILT- Classroom course types.

Remember: When you set a material as an end object marker, be sure that all of the mandatory training materials have been set as prerequisites.

Tips & Tricks

A course can have more than one end object marker. By setting two end object markers, a “test-out” process can be created in the course. For example, two tests can be placed in a course and each test can be set as end object markers. If the first test is passed, the course is marked as completed for the user. However, if the first test is failed, the user will need to complete additional training material and pass the second test so that the course can be marked as completed for him/her.