Managing Docebo Content

Discover how to manage content from Docebo Content’s library

Last Updated

October 2nd, 2019

Reading Time

7 min

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Introduction

Deepen the value of your learning investment and give your learners the right content to grow your workforce, directly from within your learning platform. With Docebo Content, you can choose from the most relevant off-the-shelf courses, covering a wide range of topics from compliance to soft skills, without purchasing a license for an external content library and setting up a technical integration between the two systems.

This article explains how to purchase and manage content from Docebo Content’s library as the platform Superadmin. Please note that Docebo Content is available for both Growth and Enterprise plans.

Accessing Docebo Content’s Library

To access the Docebo Content library in your platform, you need to reach the Content Marketplace. Log into your platform as the Superadmin. Please note that only Superadmins have access to the Content Marketplace. Power Users cannot access or manage the Content Marketplace. Once logged in, access the Admin Menu by pressing the gear icon in the top right corner of the page. Then, select the Content Marketplace item.

Accessing Docebo Content’s Library

On the main marketplace page, you will see all of the vendors from which you can browse, purchase, and sync off-the-shelf content. The Docebo Content library will be the biggest banner on the main Content Marketplace page. To explore the library content, press the Explore the Library button. You’ll then be redirected to the main page of the Docebo Content library.

Viewing Content in the Library

To browse content in Docebo Content, you can press the Filter item in the action bar at the top of the library. Now, you can search for specific content, or filter courses by whether they are free or not, or by content tags. You can also sort the library using the corresponding menu on the right side of the action bar at the top, or search for content using the search bar.

Viewing Content in the Library

All courses will appear below the search and filter bar. In each course’s tile, you will see the course name, date that it was published, whether the course is free to import, and the availability of the course:

  • Imported. The course is either part of your free bundle of courses included in your platform, or in one of your purchased Docebo Content plans, and has already been imported into your Central Learning Object Repository as a learning object, or in the Course Management area of your platform as a course by a Superadmin. 
  • Import. The course is either part of your free bundle of courses included in your platform, or in one of your purchased Docebo Content plans, and has not yet been imported into your Central Learning Object Repository as a learning object, or in the Course Management area of your platform as a course by a Superadmin. Refer to the corresponding section below to learn how to import this course into your platform.
  • Buy a Plan. This course is not part of the free bundle of courses included in your platform, nor in one of your purchased Docebo Content plans. Thus, it is not yet imported into your platform. To purchase the course, refer to the corresponding section below.

Purchasing Content Plans

The Docebo Content library has more than 700 courses available for purchase, all of which are ready to be played on both desktop and mobile devices. While browsing the library, if you see a course that could be valuable for your learners, but it is either not included in your bundle of free courses or you’ve not yet purchased it, select the course’s tile.

Purchasing Content Plans

You will then be redirected to the course’s overview page, where you can see details about the course such as the content language, duration, provider, similar courses, a content preview, and description. To proceed with purchasing the course, press the Contact Us for a Plan button.

A slideout panel for your platform’s Communication Center will appear on the right side of the page. Insert your message into the corresponding field, then press Send Now. A Docebo representative will reach out to you to complete the purchase. Once the transaction is complete, your purchased course(s) will appear in your Docebo Content library with the Import button in the course’s tile, meaning the course is ready to be imported into your platform. Refer to the section below for more information on that step.

Token Logic & Management

Note that rather than your purchased content plan consisting of a certain number of courses that you can import, your plan consists of tokens that can be consumed based on the number of courses that you’ve imported into the platform. 

By purchasing a plan, you as the Superadmin will have access to all courses in the Docebo Content library, and you can import as many courses as you want until your tokens run out. In your purchased plan, you will have a set number of tokens that can be consumed for import.

For example, you may purchase a plan with 50 tokens in it. A single token is considered used or consumed when you as the Superadmin import a course into the platform either as a learning object in your platform’s Central Repository (CLOR), or as a course in your platform’s Course Management area.

Importing A Single Course into the Platform as Training Material

Once a course from the Docebo Content library is available in your purchased plan (or is part of the free bundle of 20 courses included in your platform), you then need to import it. In your platform, you can import this content either as an individual course in the Course Management area of your platform, or as a learning object in your Central Learning Object Repository. This section outlines how to import the course as a learning object.

importing as training material

When you find a course that you want to sync into your Docebo platform, press the Import button in the course’s tile. In the right panel that opens, select the option to import the course as learning object in the Central Learning Object Repository. When importing the course as a learning object, it will sync directly in your platform’s CLOR. Press Next at the bottom of the slideout panel. On the Category page, you can select into which learning object category you want to place the content, but this step is not mandatory. Press Import to proceed.

A message at the bottom of the page will inform you that a background job has been created successfully. When you launch the import, the process will run in the background with a background job, so you can continue to use your platform and your PC without any restrictions during the import process. You’ll be notified when the background job is completed. For more info about platform background jobs, refer to this article.

Importing a Single Course into the Platform as a Course

Once a course from the Docebo Content library is part of your purchased plan (or is part of the free bundle of 20 courses included in your platform), you then need to import it. In your platform, you can import this content either as an individual course in the Course Management area of your platform, or as a learning object in your Central Learning Object Repository. This section outlines how to import the content as a course in your platform’s Course Management area.

import as a course

When you find a course that you want to sync into your Docebo platform, press the Import button in the course’s tile. In the right panel that opens, select the option to import the content as a course in your platform. When importing the content as a course, it will sync directly in your platform’s Course Management area. Press Next at the bottom of the slideout panel. On the Category page, you can select into which course category you want to place the content, but this step is not mandatory. Press Next to proceed. Then, flag whether you want include the course into any course catalogs that you’ve created in your platform.

Remember: Even if you place the course within a catalog, you cannot resell the course. By placing the course in a catalog, users will be able to directly enroll into it, but they cannot purchase it.

If you do not want to include the course in any catalogs, simple switch the Add courses to existing catalog(s) toggle at the top of the panel, switching it from green to grey, and press Next to proceed. Finally, use the Enroll Users to Courses toggle at the top of the last page of the slideout panel to directly enroll users into the course. You can enroll individual users, branches, or user groups in your platform.

Then, press Import. A message at the bottom of the page will inform you that a background job has been created successfully. When you launch the import, the process will run in the background with a background job, so you can continue to use your platform and your PC without any restrictions during the import process. You’ll be notified when the background job is completed. For more info about platform background jobs, refer to this article.

Mass Importing Content from Docebo Content’s Library

Additionally, you can import multiple free courses assigned to you based on your industry from Docebo Content’s library into the platform in a single action. When viewing the library, press the Import Free Courses button in the banner at the top of the page. For the single import, select which content you want to import, then flag whether to import them as training material in your Central Repository or as platform courses, and if you want to assign them to one or more categories. Refer to the sections above in this article for more information about each import type.

Mass Importing Content

Please Note: The mass import option does not allow you to enroll users into courses at this stage, as courses may have different types of audiences. The massive import will be managed as a background job, with the import time depending on the amount of content you’re importing. Please note that each course that you import from the Docebo Content becomes an individual course in the platform (if you selected to import them as courses), so if you import five pieces of content as courses, you will create five courses in the platform.

Managing Library Content in Your Platform

When library content is imported as SCORM learning objects in your Central Repository, it can be managed like regular SCORM learning objects, with the same advanced settings options. You can refer to this article to learn more about pushing learning objects from the CLOR into courses.

managing library content in the platform

Once you find the training material from Docebo Content in the list of learning objects in the CLOR, press the edit icon in the object’s row to edit the details of the learning object, as desired.