Managing Screencasts as a Superadmin

Add screen recordings as formal assets into courses

Last Updated

July 23rd, 2020

Docebo Module

Discover, Coach & Share

Reading Time

4 min

User Level

Introduction

In your platform, you as the Superadmin (as well as Power Users with granted permissions and course Instructors) can upload screencasts as formal assets into courses, so that your learners can view your demos, tutorials, or other screen recording material in their courses. You can add screen recording learning objects directly into the Central Repository as well.

Your learners and experts can contribute screen recordings as informal assets through the Contribute page of their platforms.

This functionality is supported in Chrome, Safari, Firefox. It is not supported on Chrome OS. The screen recording app (Screencast-O-Matic) is offered in English, Portuguese, German, Spanish, French, and Italian. This language is set according to your operating system’s language, not your platform’s language.

Adding Screen Recordings as Formal Training Material

Begin by logging into your platform as the Superadmin and access the Admin Menu from the gear icon in the top right corner. Then, in the E-Learning section, click on the Course Management item. Now, on the main Course Management page, find the course in which you want to upload a screen recording learning object from the list of courses, click on its name and move to the Training Material tab. Click on the Add Training Material button, then select Video/Record your screen from the dropdown menu. In the Video tab on the upload page, flag the option to record your screen, then select the Start Recording button.

The Start Recording button is visible only if the Screen Recording App plugin is active in the platform. If it’s your first time contributing a screen recording from your device, your platform will automatically recognize that you do not have the screen recording app activated on your computer.

Press the Download button. The plugin will automatically begin downloading on your browser. Run the downloaded file to set up the recorder. Once completed, you will not need to refresh the page or login to the platform again. Simply press the Start Recording button again to start your recording.

The screen recording app will appear in a pop-up, so make sure that your browser doesn’t block pop-ups from your platform.

In case you are not able to download the installer, please check that the following domain is trusted: https://screencast.docebosaas.com

In particular, the full path served is the following:
– For iOS: https://screencast.docebosaas.com/install/InstallScreenRecorderLauncher-2.0.dmg
– For Windows: https://screencast.docebosaas.com/install/InstallScreenRecorderLauncher-2.0.exe

To learn how to manage the screen recording app, refer to this document or these tutorials from Screencast-O-Matic.

Once you’ve finished recording, you must add a title and description into the recording app, as they will serve as the title and description of the learning object. Then, press Upload. Please note that the time it takes for the recording to be converted into a playable file in your platform depends on the size of the recording. 

Configuring Screen Recording Options

Now, in the Video tab on the upload page, decide if you want users to be able to move through the video by dragging the playhead. Please note that if you enable this option, users can jump and skip part of the videos, which will mark the material as complete despite the fact that parts of the video were not viewed.

Next, flag whether or not you want to allow learners to change the speed of the video in the video player. Once your video is finished uploading, you can move to the Additional Info tab. Add a short description for your video and select a thumbnail for it. You can choose from pre-loaded thumbnails, or upload your own.

You can also add tags to your learning object to improve its searchability in your platform’s global search. Some tags may be automatically generated based on the content of your asset, as understood by your platform using artificial intelligence (note that this only works for English content). You can edit or remove tags at any time, with a limit of 15 tags per learning object. Here’s a full list of all supported file types for auto-tagging.

Finally, add subtitles to your video, if necessary. Switch to the Subtitles tab and upload your VTT file that includes the subtitles you want to add, then select the language of the subtitles from the dropdown menu. 

Please note: Subtitles must be in VTT format. If you are unfamiliar with this standard, please read more about it here.

Upload one file for each language you want to include. Then, mark one language as the fallback language. When you’ve completed each tab, press Save Changes. The video is now being uploaded and converted properly into your platform. It will automatically be optimized by the system.

Once the upload is complete, the video will be available in the course’s Training Material tab. If you want to check the final outcome, switch to the learner view using the corresponding button at the top of the page.

Adding Screen Recordings for Learners

Your learners can add screencasts as contributions through the Contribute page so that other learners in the platform can view their demos, tutorials, or other screen recording material in channels. Refer to the Contributing Screen Recordings section of this article for more information about how learners can contribute screen recordings as informal assets.

If you created an assignment training material in a course, the learners enrolled in that course can add screencasts as course assignments. Refer to the Adding a Screen Recording as an Assignment section of this article for further information.